Secretary | Sarto Communique LLC | Abu Dhabi
Name of the Post: Secretary
Search by Industry: Advertising
Job Role: Administration
Employment Status: Full time
Career Level: Mid Career
Years of Experience : Minimum: 2 Maximum: 4
Residence Location: Abu Dhabi, United Arab Emirates
Degree: Bachelor's degree
Job Description
- Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party.
- Receives data stamps and distributes incoming mail. Distributes purchase requisitions in numerical order to appropriate office staff.
- Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel. Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Stamps all Accounts Payable checks, matches with remittance stubs, prepares for mailing in a timely manner.
- Accurately maintains a variety of logs and files.
- Monitors departmental materials and supplies and orders as needed.
- Performs other duties as assigned.
Skills
- Proven experience as a secretary supporting administrative requirements at the mid- to upper-management levels of an office. Proposed personnel will be expected to independently accomplish the advanced administrative tasks with no assistance.
- Strong professionalism with the ability to consistently demonstrate tact and maturity.
- Strong teaming and collaboration skills that foster office unity and cohesiveness in support the office administrative requirements.
- Capable of handling a large workload, effectively coordinate multiple resources, and multi-task in a fast paced environment that may often have competing priorities with minimal assistance.
- Strong communication skills both verbally and written with the ability.
- Good office organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities.
- Proficient working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to use these applications to efficiently complete office administrative tasks.
- Experience with office filing systems (hard copy and soft copy) using specified format and structure.
- Strong problem solving and time management skills. Must be detailed oriented and possess consistent, mature judgment.
- Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast paced environment that may often have competing priorities.